Vice Deanship for Academic Affairs

This unit is responsible for welcoming and guiding new students, introducing them to the college and its various departments, and preparing them for study and university life. It also provides guidance to college students academically, psychologically, socially, and professionally, and provides them with advice, and cares for stumbling students and those about to stumble, as well as outstanding and talented students.

Objectives

• Preparing new students to adapt and acclimatize to university life. 
• Creating the appropriate conditions for achieving healthy growth for university students. 
• Providing students with accurate information about the college, regulations and rules, resources and academic programs.
• Enhancing students’ academic achievement, raising their capabilities, and overcoming the obstacles they face during their years of study.
• Reducing the chances of academic stumble (preventive guidance).
• Providing advice and assistance to college students with academic problems. Caring for and taking care of students who are at risk of failure.
• Sponsoring outstanding and talented students and providing what would enhance their capabilities and support their creativity.
• Providing care and assistance to students socially, financially, health-wise, psychologically and professionally in coordination with the relevant authorities in the college/university.

Tasks

• Preparing an executive plan for academic supervision.
• Assigning academic supervision coordinators at the college level for each academic department.
• Raising awareness among students about the goals of the academic supervision unit and how to benefit from through meetings and publications.
• Receiving registration issues faced by students and providing immediate solutions through cooperation with academic supervision coordinators.
• Supervising on assigning students to academic advisors.
• Studying special cases of students, such as those on academic warning or struggling academically, then seeking the best solutions to guide them and prevent future academic difficulties, while referring them to the Counseling Services Unit.
• following up surveys and feedback on academic supervision through student support system for their future development.
• Encouraging academic advisors to excel by activating the "Advisor of the month" initiative.
• Preparing and developing forms and templates related to academic supervision.
• Preparing a quarterly report on the unit's activities.

Publications

• Academic Supervision Guide.

Contact

Shaikha Abdulaziz Bobshait

Manager of the Academic Supervision Unit

tel:     0133338797

The E-Learning Unit seeks to achieve the college’s strategic goal through the “Electronic Initiative” which aims to convert courses into fully electronic content in cooperation with the Deanship of E-Learning.

Objectives

• Enabling all teaching staff members to use e-learning and distance learning tools and systems.
• Providing the necessary support to teaching staff members and solving all problems related to e-learning and distance learning systems.
• Converting academic courses into electronic courses.

Tasks

• applying for training plans approved by the Deanship of E-Learning at the university.
• Promoting the culture of e-learning within the college.
• Organizing and conducting training programs for faculty members to train them in using the Blackboard e-learning management system.
• Helping faculty members in the college in producing and converting their courses into e-courses that meet quality standards.
• Conducting training programs for faculty members on using modern technologies in classrooms.
• Spreading awareness of online training among faculty members and students.
• Enhancing students' proficiency in using e-learning management system to improve self-learning capabilities and skills in synchronous and asynchronous technical communication with faculty members.
• Providing support services for the educational process, such as virtual classrooms, online exams, student evaluations through group activities, electronic discussion boards, and other services.
• Supporting research and studies in the fields of e-learning and distance learning.
• Activating collaboration with organizations, agencies, and entities related to e-learning both internally and externally.
• Developing strategic plans for the E-Learning Unit in the college.
• Coordinating with the Deanship of E-Learning at the university to resolve issues faced by faculty members and students regarding the use of the e-learning management system.
• Preparing a quarterly report on the unit's activities.

Publications

• E-Learning Guide.

Contact

Amna Ahmed Al- Buainain

Secertary of E-learning unit

tel: 0133338736

E-mail: CEDFJ.EU@iau.edu.sa   

The Schedules Unit is considered one of the important units in the Deanship of Academic Affairs at the college, as it performs tasks directly related to the progress of academic work in the college. 

The work in this unit continues throughout the academic year, as it generally prepares the study schedules for all departments in the college in coordination with the schedulers in the departments. 

The success of the schedule coordination process contributes and participates in the success of the educational process and thus in the regularity of study.

Vision

Excellence in performing the tasks assigned to the Academic Schedules Unit, ensuring the regularity of the educational process and improving its quality.

Mission

The unit seeks to contribute to the regularity of the educational process by carrying out the tasks and activities assigned to it by the college administration, which contributes to providing an educational environment with a clear vision that enjoys the application of quality standards.

Tasks

• Preparing schedules for course sections that include: lecture timings, section capacity, classroom location, and the name of the faculty member, in collaboration with the scheduling committees of academic departments.
• Organizing final exam schedules and midterm assessment schedules.
• Monitoring classroom occupancy rates, gathering feedback, and assessing the college's needs.
• Providing a service for booking classrooms at various times for faculty members.
• Supervising the preparation of schedules for general courses and coordinating with the colleges offering these courses.

Contact

Haya Ibrahim Al-Youssef

Tel:   0133338746

The Student Activities Unit aims, through student clubs, to instill religious, moral, national and social values ​​in the souls of students and to work on building and developing the personality of students through their participation in student activities. Many student activities fall within the unit.

Mission

Providing pioneering student activities and actively engaging students to provide them with distinguished skills capable of participating in international and local forums.

Objectives

• Strengthening the value of belonging to the university and loyalty to the homeland.
• Developing the spirit of affection and bonds of brotherhood and friendship based on Islamic values ​​among university students.
• Providing the opportunity for university students to participate in activities that suit their inclinations, abilities, readiness, talents and specializations.
• Participating in various events internally and externally, which enhances and develops the exchange of experiences.

Tasks

• Supervise and participate in the preparation of the annual plan for student activities.
• Develop quarterly and annual work plans for student activity programs and their proposed budgets in collaboration with each club supervisor to present to the Dean of the College.
• Preparing an appropriate environment for student activities by providing dedicated offices for academic clubs, a common area for various events (college hall), and allocate adequate space for each academic club.
• Supporting the various student activities, such as: visits, festivals, lectures, seminars, courses, workshops, and club inaugurations.
• Documenting activities and following them up on the university website.
• Supervising the courses and workshops aimed at developing students' various talents in collaboration with clubs and academic departments.
• Following up and reviewing advances and student activity budgets with the activities accounting unit.
• Supervising the inventory of activities and student clubs, and coordinating event reservations with the inventory unit.
• Contributing to innovating divers methods to enhance student activities and assist students in adapting to them by conducting surveys on activities of interest to students.
• Supervising the student council.
• Preparing a quarterly report on the unit’s activities.

Publications

• Student Activities Service Guide.

Contact

Dr. Najla Hamza Alhawsawi

Student Services and Activities Unit Manager

Tel:   0133338588

Amna Ahmed Al-Bouainain
Unit Secretary

Tel: 0133338736

Mariam Abdullah Al Khater

Tel: 0133338748

Fatima Mashal Al Juffali

Tel: 0133338750

Almaha Faraj Al-Subaie

Tel: - 0133338622

E-mail : CEDFJ.SDU@iau.edu.sa   

The Academic Program Development Unit is a unit concerned with following up on the creation and development of academic programs.

Tasks

• Developing a plan for the college to update or create academic programs for the academic year.
• Following up the progress of the timeline for curriculum development with the academic departments in the college.
• Following up on academic plans with the departments.
• periodic and semester-based follow-ups with the academic departments regarding updates and developments in course content and references.
• periodic and semester-based follow-ups with the academic departments on course reports and continuous development plans.
• Following up and supporting the recommendations relevant to the college, as outlined in the report on restructuring academic programs approved by the University Council.
• Evaluating proposals for interdisciplinary program, double, and minors’ majors of the college.
• Reviewing proposals submitted by the departments and providing recommendations.
• Serving as a liaison between the college and the Curriculum and study plans regarding all aspects of program development.
• Ensuring compliance with the requirements for preparing program documentation before submitting it to The Standing Committee for Study Plans and Programs.
• Conducting ongoing studies on labor market needs for new outputs and initiating new academic programs aligned with modern advancements and according to the guidelines for establishing new programs.
• Organizing workshops for members of the Curriculum, Study Plans Committee and individuals interested in fostering their skills in this field.
• Preparing a quarterly report on the unit’s activities

Contact

Dr. Thowiba Alawadh Haj Ali

Manager of Academic Programs Development Unit

tel:   0133338687 

Amina Issa Al-Ansari

Secretary of Academic Programs Development Unit
tel : 0133338717
E-mail: CEDFJ.SDU@iau.edu.sa  

Defining the Admission and Registration Unit
It is concerned with serving students during the registration of their academic courses, solving their problems related to that, and following up on requests for apology, postponement, re-enrollment, change of specialization, and withdrawal from the course.

Services provided by the Admissions and Registration Unit:

1. Following up on registration requests through the student records system. 
2. Registering students on warning, visiting and transfers. 
3. Communicate with the College of Arts and Science track and submit requests to registering students in some of their courses. 
4. Registering students who are failing in all departments and the general level. 
5. Following up on requests to withdraw from courses. 
6. Following up on excuses for absence and respond to them with rejection or acceptance. 
7. Study the cases of some female students (additional opportunity - re-enrollment ...) 
8. Reviewing the lists of graduates and verify their accuracy and list any amendments, if any. 
9. Include and review the schedule of academic courses for the semesters and the summer semester. 

Task

• Reviewing transfer requests submitted by students via the online portal and ensuring that transfer requirements are met.
• Compiling and processing visit requests from within and outside the university in accordance with applicable regulations.
• Fully supervising the registration process for students' courses, addressing technical or logistical issues promptly.
• Continuously reviewing registration requests and submitting daily reports to the Vice Dean to ensure proper action is taken and students' registration is completed.
• Entering course schedules into the university system and thoroughly verifying their accuracy.
• Managing the social media account on Twitter to provide guidance and
• recommendations for course registration, helping students avoid schedule conflicts and assisting them in building their academic schedules with precision and awareness.
• Using the email as a direct and efficient communication channel between students and the Academic Affairs Office, addressing registration requests and resolving associated issues.
• Developing a database for internal and external transfer cases.
• Conducting course equivalency evaluations for students transferring internally or externally.
• Conducting course equivalencies between academic departments' curricula.

Contact

Haya Ibrahim Al-Youssef

College Registrar

Tel:   0133338746

Moudi Mansour Al Sharif

Tel. : 0133338744

Admissions Department

Amna Ahmed Al-Bouainain

Tel : 0133338736

Registration department 

E-mai : REG.EDU.J@IAU.EDU.SA

It is the link between the student, the academic department and the training institution. It plays a fundamental role in the process of scheduling the training schedule and selecting the training institutions that suit each department in the college.

Mission

Qualifying students to compete in the local labor market by forming effective partnerships with public and private sector institutions related to the college’s programs.

Tasks

• Preparing a guidebook on field training, including the mechanisms, regulations, and requirements. This guide should be updated regularly to reflect new policies.
• Organizing workshops in collaboration with other entities to familiarize students with the nature, objectives, and regulations of field training. These workshops are offered to students expected to begin their field training each semester.
• Developing a plan to prepare and educate students expected to undergo field training to acquire the necessary skills and performance for the labor market (through workshops and informational lectures).
• Communicating with available workplaces suitable for students of the College of programs, and making a continuously updated database.
• Communicating with workplaces and send follow-up reports about the trainees.
• Receive reports from each trainee at the end of the training period and forward them to the academic departments for necessary actions.
• Coordinating with academic departments to identify students' training needs or the training programs to be implemented.
• Supervising students during their training period in coordination with academic departments.
• Evaluating the quality of educational program outcomes through field training.
• Receiving cooperative training requests from external institutions, preparing forms, and organizing registration procedures.
• Assigning cooperative trainees to departments/ units relevant to their majors and following up their performance.
• Preparing a quarterly report on the unit's activities.
•  

Publications

• Field Training Guide.

Contact

Dr.Amani Sulaiman Albawardi

 Field Training Unit Manager

Tel: 0133338568

Al-Jawhara Rashid Al-Qahtani

tel:   0133338759 

 Hessa Nidaa Al-Mutairi           

 Tel: 0133338576

Unit secretary

E-mail: CEDFJ.VDTA@iau.edu.sa    

The Evaluation and Examinations Quality Unit at the College of Science and Humanities in Jubail seeks to implement the policies of the Evaluation and Examinations Quality Center, which was established as one of the executive projects of the first axis of the strategic plan of the University Deanship of Academic Affairs "High-quality academic programs", and to achieve one of the sub-goals of the first main goal "Improving the quality of existing academic programs", which is improving practices related to evaluation and examination. The Evaluation and Examinations Quality Center at Imam Abdulrahman bin Faisal University aims to adopt advanced systems and mechanisms for student evaluation and examining in a way that achieves quality standards and academic accreditation based on justice, objectivity and responsibility.

Objectives

• Cooperating with the Quality Center for Evaluation and Examinations of the University Deanship of Academic Affairs. 
• Supervising the work of the Quality Committee for Evaluation and Examinations in each academic program in the college. 
• Ensuring the quality of the student evaluation and examination process in the college. 
• Following up on the implementation of the evaluation and examinations policies at the university in all college programs. 
• General supervision of building question banks for courses in the college. 
• Coordinating with the Quality Center for Evaluation and Examination and the specialized training bodies at the university to train teaching staff members on how to prepare and implement student evaluation tasks and activities. 
• Preparing technical reports on exams and other evaluation tasks in the college and clarifying strengths, weaknesses and outstanding practices and submitting them to the center. 
• Other tasks and assignments, as determined by the Quality Center for Evaluation and Examinations at the university.

Examinations Procedure Office

It is concerned with organizing the procedures for the final theoretical exams.

Tasks:

• Provide sufficient training for faculty members through lectures and workshops to enable them to measure and assess students' performance in line with the requirements of the Education and Training Evaluation Commission - Higher Education Sector.
• Supervise item banks and establish a mechanism for utilizing the statistical analysis of test items.
• Ensure that faculty members use matrices and equivalent tools, such as verbal grading scales.
• Prepare technical reports on tests, highlighting strengths, weaknesses, and notable practices.
• Develop mechanisms and plans to measure the effectiveness of the systems used in student assessment and testing.
• Accuracy, transparency, and fairness in evaluation, testing, and statistical processes.
• Standardize test criteria and specifications for students across different majors .
• quantitative analysis of objective tests for all college departments.
• qualitative analysis of test papers for all subjects across the college's departments.
• Create a database for automated correction materials.
• Establish question banks for acceptable questions in various majors.
• Provide educational and technical consultations to faculty members during the preparation of test models and through test analysis.
• Collaborate fully with the University's Center for Evaluation and Testing Quality, attend meetings, and submit reports and studies.
• Prepare a quarterly report on the unit's activities.
• Publications

• Examinations Procedure Guide.

Contact

Sameera Muhammad Albalhareth

Manager of Quality of Assessment and Examinations unit

 Tel: 0133338665

Shurooq Alnoshan

Unit Secretary

Tel: 0133338719
E-mail : CEDFJ.ECC@iau.edu.sa   

A unit concerned with serving graduating students, completing their procedures, and delivering their graduation documents.

Tasks

• Reviewing the lists of expected graduates by referring to follow-up reports and academic records.
• Compiling the names of students not included in the official lists from the deanship and reporting them to the graduates' department.
• Announcing the lists of expected graduates to the students and ensuring the lists are complete.
• Reviewing the lists of students expected to begin practical training by referring to follow-up reports and academic records.
• Announcing the lists of students expected to begin practical training and ensuring the lists are complete.
• Submitting the lists of students expected to participate in field training to the Field Training unit.
• Electronically submitting the lists of students expected to participate in field training to the Field Training unit.
• Issuing graduation certificates and completing the clearance process for graduates in the system.
• Submitting additional service request forms to the Beneficiaries Services Department at the Deanship of Admission and Registration.

Contact

Seeham Shabib Al-Buainain

Tel:   0133338737

E-mail : CEDFJ.ALUMINI@iau.edu.sa   

It is a unit that is concerned with following up on the academic status of students to help them adapt to university life and provide them with academic support to build a successful and sound academic experience at the college. It also provides support and guidance to students at the college and works to develop their academic, social, psychological and professional skills. The unit works in coordination with the University Counseling Center

Vision

To provide the university community with a comprehensive, high-level service to develop capabilities and develop permanent learning skills with high-quality efficiency that achieves excellence locally, regionally and globally.

Mission

The University Counseling Center seeks to provide high-level mental health services that support students’ academic, developmental, psychological, personal, and social interests. To achieve this, the Counseling Center provides individual counseling, group counseling, academic counseling, career counseling, emergency and crisis intervention services, awareness programs, psychological assessment, and psychological consultations. The team is constantly updated on the latest counseling practices and research findings in the field of counseling, and they provide research that contributes to improving the university environment.

Value

Healthy organizational environment, diversity, privacy, striving for excellence, collaboration

Task

• Supervising psychological counseling services provided to students.
•  following up cases of students receiving counseling services.
• Following up on the preparation of counseling plans for struggling students.
• following up the guidance process for struggling students and those at risk of academic failure.
• following up cases of students referred by departments and academic affairs to the extension services office.
• following up the training workshops and ensure they are recorded in the student support system.
• Developing plans to enhance the Extension Services Unit.
• Supervising and participating in planning activities for the Extension Services Unit and proposing strategies for improvement.
• Preparing a periodic report on the unit's activities each semester.

Publication

• Academic Extension Guide.

Contact

Abeer Obaid Alshlowi

Extension Services Unit Manager

Tel: 0133338731 

Wafa Ibrahim Alraqtani

Unit secretary 

Tel: 0133338686

Maha kaeed Al- Otaibi

Social worker

Tel: 0133338727

E-mail: CEDFJ.GAC@iau.edu.sa

Tasks

• Documenting teaching strategies and assessment methods used in academic departments at the beginning of each semester.
• Organizing and conducting training sessions for faculty members on teaching strategies.
• Monitoring the implementation of teaching strategies in academic programs.
• Reviewing and ensuring assessment methods align with the intended learning outcomes.
• Measuring student satisfaction with teaching strategies and providing recommendations to address challenges faced during their application in academic programs.
• Measuring faculty satisfaction with the use of teaching strategies in courses.
• Developing guides for modern teaching strategies in higher education.
• Following up the preparation of teaching strategy manuals by academic departments.
• Preparing a quarterly report on the unit's activities.

Contact

Dr. Najla Alsayed Alzahar

Teaching and learning unit manager

Tel : :0133338551
E-mail: nealzahar@iau.edu.sa

Tasks

• Identifying local or international professional exams relevant to each college program.
• Periodically aligning program outcomes with updated higher education learning outcome standards.
• Aligning program outcomes with recognized professional certifications locally and internationally, if applicable.
• Developing an implementation plan for professional and standardized graduation exams in the college's academic programs.
• Following up the application of standardized tests at the departmental level.
• Preparing templates, reports, and documenting evidence in accordance with the unit's announced plan.
• Raising awareness about professional exams among faculty members and students.
• Seeking partnerships or agreements with relevant entities for professional exams (international or national).
• Preparing a quarterly report on the unit's activities.

Contact

Mariam Abdullah Al Khater

Tel : 0133338748

Fatima Mashal Al Juffali

Tel : :0133338750

• Following up medical excuses for missed lectures, assessing cases, and granting approvals as appropriate.
• Responding to students' inquiries regarding student services.

Contact 

Mariam Abdullah Al Khater

Tel : 0133338748

Fatima Mashal Al Juffali

Tel : :0133338750

Based on Imam Abdulrahman bin Faisal University’s endeavor to achieve the goals of the Kingdom’s ambitious Vision 2030 in raising the level of higher education outcomes and improving the quality of graduates’ characteristics in order to compete in the labor market and increase employment opportunities, the university has adopted the standardized graduation test as one of the tools for verifying students’ achievement of the program learning outcomes. Academy, and their acquisition of the most important knowledge and skills in the field of their profession and academic specialization, in a way that supports academic and international accreditation processes.

Objectives of the standardized graduation test:

1. Direct measurement of the extent to which students about to graduate achieve the academic program learning outcomes.
2. Support and prepare students expected to graduate to pass professional exams in the future
3. Raising the level of university graduates to achieve competitiveness in accordance with the requirements of the labor market
4. Motivating colleges and academic programs to cooperate with specialized professional bodies and accreditation bodies in the Kingdom

Target group: The student expected to graduate in the penultimate semester of graduation