Units and Committees

Units and Committees

Committees

Academic Affairs Committee

Responsibilities

1. Discuss academic matters of significant interest to the faculty, staff and students and relay its observations and recommendations to the College Board.
2. Oversee the development, implementation, and evaluation of the academic program at all levels.
3. Review student complaints, grievances and appeals; refer them to the appropriate entities of the College or the University.
4. Discuss transfer requests and ensure it is following the university rules and regulations, before presenting it to the ad hoc committee for student transfer.

Curriculum Development Committee

Responsibilities

1. Ensuring high-quality curriculum through good academic practices and standards.
2. Review and recommend curriculum improvements aligned with College and University mission, vision, and goals.
3. Recommend course approval, major changes, discontinuance, and general education criteria revision.
4. Evaluate curriculum through examination data, assessments, textbook reviews, and teacher methodologies.
5. Create a regular curriculum review plan to ensure educational goals align with the College's strategic plan and meet academic accreditation requirements for excellence in all programs offered.

Examination Facilitation Committee

Responsibilities 

1. To formulate, direct, implement, and monitor the College policies and guidelines on all issues related to undergraduate examinations.
2. Organize the scheduling, logistics, monitoring, efficiency, and confidentiality of generating, copying and storage of examination and answer sheets.
3. Coordinate program course examination schedule with class representatives and ensure classroom availability for effective examinations.
4. Follow up on invigilation schedules, provide guidelines, instructions, and send schedules to departments, reporting on examination follow-up.
5. Make decisions in arrangement with VDAA office, in regard to emergency situations that may interrupt the examination or interfere with the examination process.

Units

Academic Advising and Counseling Unit 

Responsibilities 

1. Coordinate with Vice Dean for Academic Affairs to monitor students' academic performance or cases of violation of code of ethics or conduct.
2. Receive the mid-semester reports submitted by the course directors from the Vice Dean for Academic Affairs - to follow students with academic/non-academic issues and direct them to their advisor/relevant authority.
3. Receive reports about students' issues and follow up on unsolved cases.
4. Organize and monitor workshops, seminars and counseling meetings, and their occurrences and outcomes.

Student Affairs & Registration Unit

Responsibilities

1. Provide support services through technology integration and coordination with the Deanship for admission and registration
2. provides services to document the student’s enrollment and progress in the programs of the College
3. Data reporting to VDAA and Vice Dean for Development and Community Partnership (VDD&CP)
4. Maintaining the confidentiality and privacy of the records and the data related to students. 

Examination, Calibration and Competency and Unit (ECCU)

This unit is comprising of following three division’s:

Examination Division 

1. Develop standardized examination formats for departments, oversee rubrics and assessments, and oversee the entire process from start to finish, reporting to authorities.
2. Ensure that the examinations measure the achievement of the established learning outcomes and monitor the alignment of the exam papers with the exam blueprints and the quality of written exams. 
3. Reporting on achievement of undergraduate Program Learning Outcomes (PLOs).
4. Communication with Center of Quality of Assessment and Examinations regarding CE, college guidelines and templates

Calibration Division

1. To monitor and calibrate the delivery of the course assessment and competency examination process at the college. 
2. Decrease the diversity between assessors by providing guidelines that enable faculty members to be consistent in grading students.
3. Reduce subjectivity of assessors and ensure consistency in pre-clinical and clinical assessments.
4. Create fairness and transparency in evaluative methods.

Competency Division

1. To oversee and ensure that undergraduate students have completed and passed the required competency prior to progressing to the next year level.
2. Communicate with course directors the approved list of competencies that will be performed.
3. Monitoring the completion of all competency procedures in accordance with the approved schedule.
4. Report the results of the competency procedures to the VDAA at the end of each trimester.

Learning Resources & E-Learning Support Unit

Responsibilities

1. provides the support to the students and faculty members involving the following services:
2. Guidance on E-Learning platform (Blackboard, Zoom, and applications of Microsoft 365)
3. Distributing instructional designs, manuals and guidelines of e-learning and suggesting updated digital advances to enhance teaching and assessment.
4. Providing training sessions on emerging online tools for teaching and assessment and plan sessions for orientation to faculty members who have been recently appointed.

Student Activities unit 

Responsibilities 

1. Creating, organizing a calendar for student activities for the academic year and proposing the required budget.
2. Development of organization structure required to carry out the activities.
3. Announcing the activities established by the unit and encouraging students and faculty members to participate and contribute to the success of these activities.
4. Directly supervise activities inside and outside the college and provide a comprehensive evaluation of the event's content.
5. Honoring the best student clubs' presidents and participants at the end of each academic year.